Change the default setting for wrapping text. By default, the text wraps automatically as you type in a text box or shape. If you don't want the text to wrap, do the following: Control + Click the shape that contains the text, and then click Format Shape. (If you use PowerPoint 2016 for Mac, close the Word file to see the wrapped text in PowerPoint.) In PowerPoint, the image and wrapped text are in a single box that can be moved and resized. To edit the wrapped text, double-click the box to re-open Word and make the changes there.
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Specify text direction in a shape, text box, or table cell.Enter the text in the shape or text box or table cell, and then select the text.Ctrl+Click the selected text, and then click Format Shape.
I’ve set Outlook’s “Automatically wrap text at character” option to 40 instead of the default 76 but it doesn’t appear to do anything.
When I compose a message, the line still goes on forever and doesn’t break into a new line at character 40 at all. The same is true for the received message.
Why isn’t it working or what is this option supposed to do then?
The wrapping text option is a bit trickier to understand than its description suggests.
The main thing to realize is that this option only applies to Plain Text messages and controls how the message is being received by the recipient. It doesn’t apply to HTML messages nor what you see while composing the message itself.
Of course, there are a few (complex) exceptions to these basic rules just to keep things fun and interesting
Setting the wrapping option
You can set the text wrapping option in the following location:
The default value is to wrap at a maximum line length of 76 characters when wrapping is supported. Note that this break will not be done in the middle of a word, but before the word that puts the line over the configured length.
This simple option has quite a few complex conditions for it to work. When doesn’t it wrap?
Even when you are sending out a Plain Text message, the line wrapping might not occur as you may expect. Consider the following scenarios:
WrapLines Registry value has been set to 0
By default, the
WrapLines Registry value doesn’t exist and lines will be wrapped whenever supported by the message encoding being used.
When you expect your lines to be wrapped and they are not, it is good to check in the Registry whether the
WrapLines value has been set to 0 in one of the locations below. When it doesn’t exist or is set to any other value, Outlook will attempt to wrap the message with the exceptions mentioned above.
User key location:
HKEY_CURRENT_USERSoftwareMicrosoftOffice<version>CommonMailSettings
Policy key location:
HKEY_CURRENT_USERSoftwarePoliciesMicrosoftOffice<version>CommonMailSettings
Value name:
WrapLines Value type: REG_DWORD Value: 0
Character encoding outgoing message (UTF-8)
When you use only US-ASCII characters and have a compatible encoding character set like Western European (ISO) configured in Outlook, then wrapping text isn’t going to be an issue.
However, when you use a character set that is incompatible with US-ASCII, like Unicode UTF-8, then wrapping will only occur when you adjust the
InternetMailTextEncoding Registry value to send out the message with 8-bit encoding.
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To check your current preferred encoding for outgoing message settings:
To set your message encoding method to 8-bit, you must create and set the following Registry value:
Key:
HKEY_CURRENT_USERSoftwareMicrosoftOffice<version>OutlookOptionsMail Value name: InternetMailTextEncoding Value type: REG_DWORD Value: 3
Other valid values for the Registry entry are:
For more information about this Registry value, also see Microsoft KB823921: Line wrapping does not appear as expected when you send e-mail messages in Outlook 2003
Exchange administrators
If you are an Exchange administrator and want to learn more about controlling the encoding for emails sending out of your Exchange environment, this article is a nice place to start: Configure content transfer encoding.
Here it is explained when 7-bit encoding, Quoted-Printable or Base64 is being used and which PowerShell commands can be used to configure it.
If you are still using Exchange 2007, then you can configure it as explained in Microsoft KB946641: How to change the method for transfer encoding after you apply Exchange 2007 SP1 to the Exchange 2007-based server that is running the Hub Transport role.
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